This website uses cookies to function correctly.
You may delete cookies at any time but doing so may result in some parts of the site not working correctly.


GDPR Legislation


The General Data Protection Regulation (GDPR) is a new law that determines how your personal data is processed and kept safe, and the legal rights that you have in relation to your own data.

The regulation applies from 25th May 2018, and will apply even after the UK leaves the EU.

We would like our patients to know that we are we are compliant with the new legislation.




Who is the Data Controller for Kingsway Surgery:


As your registered GP practice, we are the data controller for any personal data that we hold about you.


We are registered with the Information Commissioner’s Office (ICO) as a data controller and collects data for a variety of purposes. A copy of the registration is available through the ICO website. You can search by our Practice name or ICO Data Protection Register number Registration number: ZA201415




Who is our Data Protection Office

Mrs Smita Patel

Tel: 020 8756 4388





How we access/use your medical information:


  • This practice handles medical records in-line with laws on data protection and confidentiality.
  • We share medical records with those who are involved in providing you with care and treatment.
  • In some circumstances we will also share medical records for medical research, for example to find out more about why people get ill.
  • We share information when the law requires us to do so, for example, to prevent infectious diseases from spreading or to check the care being provided to you is safe.
  • You have the right to be given a copy of your medical record.
  • You have the right to object to your medical records being shared with those who provide you with care.
  • You have the right to object to your information being used for medical research and to plan health services.
  • You have the right to have any mistakes corrected and to complain to the Information Commissioner’s Office. Please see the practice privacy notices using the links below or speak to a member of staff for more information about your rights.




Your Right of Access to Your Records:


The Data Protection Act and General Data Protection Regulations allows you to find out what information is held about you including information held within your medical records, either in electronic or physical format. This is known as the “right of subject access”. If you would like to have access to all or part of your records, you can make a SUBJECT ACCESS REQUEST in writing to the organisation that you believe holds your information. This can be your GP, or a provider that is or has delivered your treatment and care. You should however be aware that some details within your health records may be exempt from disclosure, however this will in the interests of your wellbeing or to protect the identity of a third party.


If you would like access to your GP records please submit your Subject Access Request in writing to the:


DPO (Data Protection Officer)


Mrs Smita Patel



Kingsway Surgery

Wood End Park Centre

Judge Heath Lane, Hayes

Middlesex, UB3 2PB


Or fill in our SUBJECT ACCESS REQUEST form (available under GDPR section on our website or at reception) and send it to:




Data protection Officer / Practice Manager

Kingsway Surgery

Wood End Park Centre

Judge Heath Lane, Hayes

Middlesex, UB3 2PB




Documents and Leaflets:


This page will include documents and leaflets that you may find useful. These are all available in the practice in our main waiting area or please ask at reception for a copy.

Fair Processing and Privacy Notice

Subject access request form

Data Protection Officer

How we use your information

How we share your information to meet legal requirements

How we share with screening services

How we share data for research purposes

GDPR What you need to know

GDPR Patient Information Leaflet

Privacy Notice Leaflet

GDPR How your prescription information is handled

Last updated: Sep 2019

Call 111 when you need medical help fast but it’s not a 999 emergencyNHS ChoicesThis site is brought to you by My Surgery Website